Coordinator handbook

Everything a coordinator needs, in one place.

From registration to results — guides, templates and short videos for every step of running ICAS at your school.

Get started & order

New to ICAS, or setting up for a new school year? Start here for registration, ordering test licences, and letting your school community know ICAS is coming.

Guides

PDFGet Started with ICAS: SchoolsA short quick-start guide written for coordinators. Read this one first.› PDFICAS Assessments ChecklistA one-page checklist covering every step from registration to test day.› PDFICAS User GuideFull screen-by-screen walkthrough of the Assessments Portal.› PDFRegistration & Administration Guidelines for SchoolsThe full policy detail behind registration, for reference.›

Key info & policies

→ Dates & feesOpens the Calendar page in a new tab.› →Technical readiness checkRun this before ordering so you know your devices are ready.› →Terms & conditions for schools›

Share with your school community

PDFICAS Calendar A4 PosterPrint and display on noticeboards.› PDFICAS FlyerOne-page overview to hand out or email.›

Communicate to parents & students

Once your school is registered, let parents and students know what's happening and when. These templates do most of the writing for you. Just add your school's details.

DOCSchool-to-Parents Permission LetterEditable letter explaining ICAS and requesting permission. Includes a spot to add a link to practice resources for families.› DOCParent Instructions: Locked-down BrowserOnly needed for the Writing assessment. Share this if your school requires it.› ZIPICAS Promotion PackReady-to-post images and captions for your school's newsletter or social media.›

Help students prepare

Encourage families to use ICAS practice materials before test day: sample papers and past papers for every year level.

Send families to Practice & Past Papers →

Prepare for testing

Get your teachers and students technically ready before test day. These short videos walk through the Assessments Portal step by step.

Watch (2 to 4 min each)

Coordinator dashboard tour

Invite new staff

Import students

Allocate test licences

Print student logins

Read

PPTTeacher Training PresentationShare with any staff who will supervise the test.› →Technical requirementsConfirm devices and browsers are supported before test day.›

Locked-down browser (only required for Writing)

Locked-down browser: download & install guide

Official ICAS/Janison support page. Pick the guide for your device (Windows, macOS, iOS, or managed Chromebook). Install and test at least a week before test day.

View Installation Guide

Opens the official ICAS Assessments website in a new tab.